Testing days, info sessions, outreach apps — every type of recruiting event your agency runs, with the logistics handled so your recruiters can focus on candidates.
A testing day. An info session. A career fair. Each one is a recruiter's chance to meet candidates face to face. But each one also turns into a week of registration tracking before, manual follow-up after, and a spreadsheet of names that may or may not get worked. Most of that surrounding work isn't recruiting — it's logistics. RecruitApp.ai handles the logistics so your recruiters spend their time on the candidates.
Testing days are the hiring gateway in public safety. Written exam, physical agility, group interview — these can run as one combined event or be split into separate events across weeks, however your agency structures it. Each event carries one pass/fail outcome.
A PAT failure might trigger a 90-day retest window. A polygraph failure, six months. RecruitApp.ai tracks the retest math automatically — so when a candidate is eligible to try again, they're invited back without anyone having to remember.
An info session before someone applies. A webinar to prep candidates who just passed the written test. An open house for laterals you want to recruit. A practice PAT for candidates getting ready for the real one. Some agencies use these as first-touch events. Others use them mid-funnel — between hiring steps, or after a pass to keep momentum.
RecruitApp.ai treats every information event the same way: customize the name, type, and location, set it public or invite-only, run it in person or virtually. The recruiter decides who to invite, when to invite them, and how to follow up.
When a prospect confirms for a hiring event and doesn't show, it's easy to chalk it up as a loss. But people miss events for ordinary reasons — a shift change, childcare, a flat tire. Most are still interested. Most want a second chance.
RecruitApp.ai surfaces every missed-event prospect in a re-engagement queue. The recruiter sees who didn't show, opens the conversation, and re-books them onto the next event in one move.
Because re-engagement is recruiting work — every bit as much as bringing in a new prospect — the system tracks it. Every re-booking earns the recruiter points on a leaderboard, alongside contacts converted to prospects and new prospects generated. There's a public leaderboard where the team can see how everyone stacks up, and an admin leaderboard with deeper operational metrics for management.
You go to where the candidates already are: a university career fair, a community event, a military base transition day, a town hall. Every venue is different. The conversation with a college senior isn't the conversation with someone coming off active duty, and the data worth collecting from each isn't the same either.
RecruitApp.ai lets recruiters build a purpose-fit intake app for every outreach event. Pick the fields, brand the page, and decide how candidates sign in: scan a QR or tap a link on their own phone, or step up to a tablet or laptop you've set out as a sign-in kiosk. Either way, the candidate enters their own information — your agency, your venue, your choice.
Testing days, info sessions, outreach apps — different operations, one shared foundation. The work that surrounds every event — registration, reminders, replies, attendance, no-show follow-up, reports to command — happens automatically. No campaigns to configure. Your recruiters focus on the candidates.
Every event has a registration page in your agency's colors, logo, language, and photos. Embed those pages directly into your site with a configurable JavaScript widget, or use the native WordPress plugin to bring RecruitApp's front-facing flows fully inside your site. Prospects and contacts never leave your website.
Registration confirmations and pre-event reminders go out by email and SMS on their own. No campaigns to set up, no schedules to remember. Each message is sent at the moment that recipient is most likely to open it, individually. When candidates reply — to confirm, reschedule, or say they can't make it — the SMS thread walks them through it. Recruiters only step in when a human is needed.
For in-person events, the recruiter checks people in from the roster. For virtual events on Zoom or any other provider, magic-link attendance is captured automatically. After the event, no-shows get an automatic message and a follow-up survey — questions configurable by admin. Command and admin staff can subscribe to event reports, so they stay informed without having to ask.
After dispositions are recorded, recruiters move passers forward with bulk ATS updates and targeted messaging. See Pipeline and Communicate for those tools.
A 30-minute walkthrough of how RecruitApp.ai handles a real recruiting event — registration, attendance, pass/fail dispositions, re-engagement, follow-up. Your event type, your data fields, your retest rules. Bring your questions; we'll bring the platform.